Statues and Board Regulations of PIWI International e.V.

International Consortium for the Promotion of Fungus-Resistant Grape Varieties

(registered office: Wädenswil, Switzerland)

Section 1. Name and Registered Office

The association shall bear the name “International Consortium for the Promotion of Fungus-Resistant Grape Varieties”, hereinafter “ICS”. The association’s registered office shall be Wädenswil (Switzerland). The financial year shall be the calendar year.

The individuals and functions mentioned in the text shall always include female individuals.

(To facilitate the reading of the text, only the male form will be used.)

Section 2. Purpose and Mission

a) The purpose of the ICS shall be the exchange of scientific and practical findings concerning fungus-resistant grape varieties at both national and international level and the provision of suggestions. It shall mainly promote all practitioners working in this field. Conferences or workshops mainly addressing vinicultural practices, but also science and consulting, shall be implemented periodically.

Transgenic grape varieties shall not be a subject of the ICS.

b) The ICS shall exclusively and directly perform charitable missions. It shall act selflessly and shall not pursue any own commercial aims.

c) Funds of the association may be used only for the purposes laid down in the statutes. No individual may be favoured by any expenses not covered by the purpose of the consortium or by any unreasonably high remunerations.

Section 3. Membership

All individuals and institutions or companies engaged in research, teaching, consultancy and vinicultural practices as well as promoting members may become a member of the ICS. The membership shall be established by admittance. The Board shall resolve on any non-admittance. The declaration of accession shall be submitted to the branch office in writing.

The membership shall end:

by departure, which shall be communicated to the Board in writing;

by death;

by exclusion, with the decision taken by a resolution of the Board by a two thirds majority;

after two written requests to pay the membership fees due and setting of a time limit of two months.

Any departed or excluded members shall not be entitled to claim the assets.

Section 4. Bodies

The ICS bodies shall be the General Meeting, the Board, the Bureau, the Extended Board and the Auditors.

Section 5. General Meeting

The General Meeting shall be comprised of the ICS members. The general meeting shall not be public; the Board or the meeting chairperson may accept guests. The guests (non-members) shall not be entitled to vote. In any case of absence, the voting right may be passed on to other members by proxy. A voting proxy may not represent more than three members.

The General Meeting shall be responsible, in particular, for the following tasks and transactions:

election of the Board, President, Treasurer and Auditors;

receipt of the activity report and cash report and discharge of the Board and Accounting Officer;

resolution on the applications;

statute modifications and dissolution of the ICS;

fixing of the membership fee.

The general meeting shall take place each year. It may be associated with a specialist conference. The Board shall send a written invitation for this general meeting, stating the agenda, at least three months prior to the meeting day. The meeting chairperson shall be the President or the President’s deputy.

Any applications for the general meeting shall be submitted in writing to the President at least one month before the meeting. Promoting members shall have an advisory vote. Extraordinary general meetings may be convened by 33% of the members and by the Board.

Resolution minutes shall be kept of the meeting and shall be undersigned by the meeting chairperson and a Board member. Resolutions shall be passed by a simple majority of the persons present.

Section 6. Board of the Consortium

The Board of the Consortium shall be comprised of at least seven individuals. The Board must not be represented by more than two individuals per country, except for the Treasurer.

In detail, the Board shall be comprised of:

1. the President (chair);

2. the President’s deputy;

3. Clerk;

4. Treasurer;

5. further assessors.

The Board shall constitute itself.

The Board shall be elected by the General Meeting for a period of two years. It may be re-elected. The Board may involve external individuals as consultants on important resolutions who shall not have any voting right. The Board shall pass resolutions by simple majority, with the President having the casting vote, if applicable. The President shall represent the ICS externally.

The Board shall provide the General Meeting with a priority programme for its term every two years, illustrating any financial aspects.

To implement the tasks and aims laid down in the by-laws, the association’s Board shall establish a branch office and shall appoint an individual responsible for the operational management.

The branch office shall be established in a country represented in the Board.

The association’s President shall have a corresponding right of proposal. The individual responsible for the operational management shall be appointed by the association’s Board for the respective minimum period of two years and shall work acc. to contract based on a specification to be drawn up by the Board.

Section 7. Auditors

Two auditors shall audit the annual financial statement; this shall be reported to the General Meeting in writing and an application for discharge shall be submitted. A replacement shall be appointed.

Section 8. PIWI logos

The logo associated with the lettering shall be exclusively available to the members for free use, provided that such use is in line with the purpose and mission of the consortium within the meaning of section 2. Its use may be laid down in closer detail in a set of regulations.

The logo may only be used with pure PIWI wines in compliance with the respective governmental blend regulations.

Any abuses may result in an immediate prohibition of use and in the exclusion from the association.

Section 9. Scientific Advisory Board

The Board may convene a Scientific Advisory Board as a consulting body.

Section 10. Finances

The costs incurred due to the administration and expenses of the ICS shall be financed by the membership fees and conference charges. Any allowances and promotion contributions from third parties may be accepted, unless this results in any political or economic dependence of the ICS.

Section 11. Statute Modifications and Dissolution

The General Meeting shall resolve on any statute modification and dissolution by a 2/3 majority of the votes of the members present.

The Board may resolve on any modifications requested by public authorities.

If the ICS is dissolved or its previous purpose ceases to apply, the assets of the ICS in the consortium shall vest with related institutions or individuals to be designated by the Board.

Section 12. Entry into Force

These statues were resolved and put into effect on 1 December 1999 in Einsiedeln (CH) by the Founding Meeting of the ICS.

Einsiedeln, 1 December 1999
1st modification: Oppenheim, 5 July 2015
2nd modification: Veitshöchheim, 25 August 2017

Board Regulations
1. Purpose

These regulations shall define the company management, the assignment of tasks and time schedule.

2. General

The Board shall be responsible for managing the association. The General Meeting shall fix the membership fees. It shall meet each year at the time the annual financial statements are adopted. It shall resolve on the amount of the membership fees based on the applications of the Board, i.e. the Board shall schedule its activities and finances prospectively.

The general meetings shall take place in rotation in the different countries. The local organisation shall be delegated to the representatives of the respective country where possible. Nevertheless, the Board shall retain overall supervision.

In the interim year (odd years), an excursion shall be implemented in late summer.

The Board shall define the signatory power at the banks. All bank and cash receipts shall be provided to the Treasurer, who shall also be the correspondence address for the banks.

The Board shall define a respective individual responsible for the next annual programme and the next general meeting.

Unless this falls within the competences of the General Meeting, the Board may define expense compensations for the work of the individual officials.

3. President

The President shall represent the association externally. He shall also be the first point of contact for the members or third parties. He shall supervise compliance with the dates and shall verify whether the Board members perform their tasks. In addition, he shall be responsible for chairing the general meeting and the Board meetings and their convocations.

He shall organise at least two Board meetings per calendar year. In the first two months of any year, the Board shall approve the annual financial statement; this may also be done by way of circulation. The general meeting shall be prepared alike.

The President shall be responsible for the association’s overall supervision and the execution of the General Meeting’s resolutions.

4. Accounting Officer (Treasurer)

The Treasurer shall be responsible for the association’s accounting. In particular, he shall have the following tasks:

collection of the membership fees and dispatch of the requested invoices by 31 March;

verification of the incoming payments and reminders for late payments within 60 days after maturity of the invoice;

second reminder after additional 30 days;

preparation of a list with the late membership fees as of 31 December for the Board’s attention;

keeping of the list of members;

ongoing posting of all incoming and outgoing payments incl. correct record-keeping of all supporting documents received;

preparation of the annual financial statement for the Board’s attention by the end of January of the following year.

Once the Board has approved the annual financial statement, it shall be submitted to the auditors.

The Treasurer shall present and explain the annual financial statement to the General Meeting.

5. Keeper of the Minutes (Clerk)

The keeper of the minutes shall keep minutes of both the general meeting and the Board meetings. These minutes shall be submitted for approval during the next general meeting resp. the next Board meeting. The respective minutes shall be drawn up within one month.

Further paperwork, e.g. circular letters to the members, association report of the past year to the Board and branch office, etc., may also be transferred to the keeper of the minutes.

6. Vice President

The Vice President shall represent the President in the latter’s prevention.

7. Auditors

The auditors shall audit the annual financial statement and shall provide the General Meeting with their written report.


last modification: 25/08/2017

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